Administrative Assistant III – Center for Continuing Education

Administrative Assistant III – Center for Continuing Education

Job Category
University Staff
Job Location
Hybrid

Administrative Assistant III, AD003, Full Time: 100% appointment, University Staff, Annual (12-month), Ongoing/Renewable, one vacancy

This position is eligible for hybrid work consideration. Currently eligibility requires residency in one of the following states: Wisconsin or Minnesota upon hire.

DUTIES:

The Administrative Assistant in the Center for Continuing Education (CCE) supports the operational needs of the department and ongoing logistical support of credit and non-credit programming in response to identified community needs and in support of the mission of the University of Wisconsin-Superior. This position also provides general administrative support, while exercising discretion, to the administrator of a department or division of the institution or to the administrator of multiple institution programs, services, and activities. The Administrative Assistant reports to the Outreach Program Associate Director, Center for Continuing Education.

View the complete Job Description.

This position is currently ineligible for H1-B sponsorship. A qualification for this position includes independent eligibility to work within the United States upon hire date.

REQUIRED QUALIFICATIONS:

  • High School Diploma
  • Experience with Microsoft Office: Excel, Word, Outlook, and Adobe Acrobat
  • Valid driver’s license

DESIRABLE QUALIFICATIONS:

  • One year or more of professional office experience.
  • Experience working with a variety of educational programs (specifically, a higher education setting).
  • Experience with UW-Superior’s policies and procedures.
  • Experience with registration and scheduling software (For example, Peoplesoft and CVENT software).

KNOWLEDGE REQUIREMENTS:

  • Ability to plan and organize resources effectively.
  • Self-motivated and can solve problems creatively.
  • Ability to multi-task and work independently.
  • Ability to work effectively in a team and maintain constructive relationships.
  • Computer skills: Microsoft Office Suite and Adobe Acrobat.
  • Interpersonal Skills: must have ability to stay calm under pressure, as well as have a problem-solving attitude and the ability to compromise.
  • Communication Skills: must have the ability to work with a wide range of people (both internally and externally). Effective written and communication skills.
  • Management Skills: Must be able to efficiently organize time to gracefully meet any tight deadlines.
  • Ability to drive a vehicle for the purpose of conducting university business and meet the criteria for operation of state-owned-vehicles – Policy 615

STARTING DATE:

January 12, 2025

ADDITIONAL INFORMATION:

For additional information about UW-Superior, visit www.uwsuper.edu.

For additional information about this position, contact MJ Seiler at mseiler3@uwsuper.edu.

Salary range for this position is: $17.78 – $18.92 hourly.  Specific benefit information can be found here. A snap-shot of benefits offered for this position include:

Paid Time Off Per Year:

*Hours are pro-rated based on appointment percentage for less than 100%-time employees.

State Group Health Insurance Plans:

  • Health Plan, High Deductible, or Access Plans available
  • Flexible Spending or Health Savings Accounts

Access to Additional Insurance:

  • Dental
  • Vision
  • Life
  • Income Continuation

Retirement Plans Through Wisconsin Retirement System:

  • 6.95% contribution with employer match
  • Vested at 5 years (must meet eligibility requirements)

Other Benefits

APPLICATION PROCESS:

Review of all complete applications will commence 8:00 AM on December 2, 2024. In the event this search is extended for any reason, applications submitted after this date will be considered. Once an applicant applies, profile information remains in UW-Superior’s Talent Management System for future submissions.

If you are not currently employed by the University of Wisconsin System, you may apply online through this portal. If you are a current employee of the University of Wisconsin System, you may apply through our HRS System. Please include the following information in your application:

  1. Resume
  2. Cover Letter

Internal applicants: select the internal applicant link. Registration for account not required.

External applicants: select the external applicant link and register for an account:

How to Register for a UW-Careers Account:

  1. To register for a UW-Careers account, click on the Click Here to Register link to create your user name and password.
  2. Search for the #25-23: Administrative Assistant III – Center for Continuing Education position and click on the Apply Now button to submit a resume.
    • At this time, you will be asked to complete your profile. Please select Save to continue the application process.
  3. To submit your letter of application, unofficial transcripts, etc., you must add the document as an attachment by clicking on the Add Attachment link below the Cover Letters and Attachments box.
  4. Clicking on the Next link, please complete the required Online Questionnaire.
  5. After the Online Questionnaire has been completed, click Next again to provide contact information for three professional references, if required, in the References section by selecting the Add Reference link.
  6. Once reference information has been listed, click on Next to complete the How did you find out about the position? section of the application process.
  7. Once you have completed all sections, click on the Save button and then Submit button to submit your materials.

At any time you may select the Save button to save your progress. When you have submitted your application, ability to change materials submitted will not be available.

UW-Superior: A Special Place:

The University of Wisconsin-Superior is Wisconsin’s public liberal arts college. Established in 1893 with a mission to train teachers, it later became a part of the University of Wisconsin-System, and in 1998 was designated as Wisconsin’s Public Liberal Arts College by the University of Wisconsin System Board of Regents. The University serves 2,500 traditional and non-traditional students and is dedicated to the integration of liberal and professional studies and to serving a diverse student population.

UW-Superior maintains its foundational teacher education college values through its emphasis on excellence in teaching, as well as service to the community and region. Its core mission is student-centered. The institution fosters intellectual growth and career preparation within a liberal arts tradition that emphasizes individual attention, embodies respect for diverse cultures and multiple voices, and engages the community and region. The richness of its programs creates a personalized educational environment that integrates theory and practice, liberal and professional education, teaching, scholarship, and creativity. The University has a significant investment in and commitment to campus-wide Liberal Arts High Impact Practices (HIPs) that includes a First Year Experience, Academic Service Learning, Global Awareness, Writing Across the Curriculum, Undergraduate Research Scholarly and Creative Activity, and a Senior Year Experience.

At UW-Superior, we promote the values of academic excellence, integrity, and community within a collegial environment. At the core of our values is the appreciation for, and examination of, diversity, inclusivity, and equity. UW-Superior offers day, evening, weekend, and distance learning classes at both the undergraduate and graduate levels.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The University reserves the right to check additional references with notice given to the candidates at the appropriate time in the process.

Employment will require a criminal background check. A pending criminal charge or conviction will not necessarily disqualify an applicant. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

Employment will also require a sexual harassment reference check. The reference check process includes asking the final candidate and most recent supervisor questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.

Employment is subject to federal laws that require verification of identity and legal right to work in the United States as required by the Immigration Reform and Control Act.

For UW-Superior campus safety information and crime statistics/Annual Security Report, see https://stage.uwsuper.edu/student-life/safety-and-security or contact the University Police Department at (715) 394-8114 for a printed copy.

UW-Superior is an AA/EEO/Veterans/Disability employer dedicated to enhancing equity, diversity and inclusivity.

UW-Superior is committed to making excellence inclusive in every aspect of the institution. We strive to offer quality programs in an environment of trust and cooperation that centers on the worth of all individuals. The University is seeking candidates who will contribute to the achievement of this goal.